Log it and move on.
Checks and evidence stay together for the next visit.
Proposed action: record the checked conditionTEN-4 FOR HVAC
PM done.
Report done.
Say what you checked, what you found and what's next. The report draft is ready before the ladder is back on the van.
Unit, work and follow-up. One record.
20 minutes with our AI team. 14-day trial. No card.
FROM THE FIELD TO THE FINISHED REPORT
HVAC, from job to report.
9:415G ▰
ten-4 / FIELDSAMPLE CAPTURE
TF-H104 · West roofRooftop unit maintenanceRTU-04
iPhone captureEXAMPLE
RECORD THE VISIT DETAILS
Maintenance visit report
Photos and notes for your team’s report.
KEEP THE JOB IDENTIFIEDRTU-04 · West roof
Workflow illustration, not a live app screen.
01 / THE JOB, WHILE IT’S FRESH
Say what you see.
Keep what matters.
Scheduled visit. Record the unit condition and the work still needed.
N01 / SAMPLE VOICE NOTE
“The filter is loaded with dust. I've set it aside for a closer look. We still need the replacement size before ordering.”
YOUR REPORT QUESTIONWhat needs a follow-up?DRAFTED FROM THE NOTE
Confirm the filter size and arrange replacement.
2 photos + a voice noteLinked to TF-H104
9:415G ▰
ten-4 / FIELDREVIEW DRAFT
TF-H104 · West roofRooftop unit maintenanceRTU-04
CHECK THE FINDING
Filter conditionDust visible on removed pleated filterFrom E02 · needs your review
E02 / 02:16What needs a follow-up?Confirm the filter size and arrange replacement.
Illustrative report review
TEN-4FIELD RECORDDRAFT / FOR REVIEW
Maintenance visit report
01 / FINDINGS & FOLLOW-UP
01
Equipment / location
RecordedE01RTU-04 / west roof
02
Filter condition
Needs attentionE02Dust visible on removed pleated filter
03
Filter dimensions
Needs follow-upN01Not recorded during this visit
04
Replacement work
Not recordedN01No replacement confirmed in this example
05
Operating measurements
Not recordedN01No instrument readings recorded
06
Next step
AssignedN01Confirm size, then schedule replacement
3 highlighted fields. All 6 are in the PDF.
Ten-4 drafts. Your team reviews.Unknowns stay unknown until someone checks.
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ten-4 / FIELDSAMPLE REPORT
TF-H104 · West roofRooftop unit maintenanceRTU-04
REVIEWED EXAMPLE
Filter conditionDust visible on removed pleated filterFrom E02 · reviewed example
E02 / 02:16What needs a follow-up?Confirm the filter size and arrange replacement.
Illustrative report review
03 / A REPORT YOU CAN HAND OVER
PDF · 2 PAGESMaintenance visit report
Findings, captioned photos, assigned next steps.
Fictional job. Generated photos. Open items stay visible.
9:415G ▰
ten-4 / FIELDSAMPLE REPORT
TF-H104 · West roofRooftop unit maintenanceRTU-04
REVIEWED EXAMPLE
Filter conditionDust visible on removed pleated filterFrom E02 · reviewed example
E02 / 02:16What needs a follow-up?Confirm the filter size and arrange replacement.
Illustrative report review
04 / THE OFFICE HAS A STARTING POINT
TEN-4FOLLOW-UP RECORDILLUSTRATIVE EXAMPLE
Rooftop unit maintenance
TF-H104 · West roof
The visit records a dust-loaded filter and the unit location. Replacement size and operating measurements remain unconfirmed.
Confirm filter dimensions at the unitField lead · Before ordering
Arrange replacement and record completionService coordinator · After size confirmation
These are assigned next steps in the fictional report, not completed work.
FROM REVIEW TO FOLLOW-UP
The next person knows what to do.
Job, finding, photo and owner in one record. The office preps the next visit or the customer update from it.
We confirm your format and delivery during setup. This illustration sends nothing.
FROM INSPECTION TO PROPOSED SCOPE
Every technician
gets a next step.
Your inspection checklist becomes a guided workflow. The crew records what they see. Ten-4 fills the draft and proposes next steps using your criteria.
EXAMPLE / CONFIGURED HVAC INSPECTIONIllustrative workflow
Put the repair in focus.
Observation, evidence and repair options, ready for review.
Proposed action: evaluate repair optionsPrep the scope conversation.
Findings that point to replacement, with the evidence to discuss it.
Proposed action: review replacement scopeMissing evidence stays open.
Missing or conflicting evidence stays “Needs more evidence.” Never an automatic green. Your team checks before anyone agrees a scope.
Your checklist. Your criteria. We set up the questions, status choices and recommendations around it.
Book a free assessment →HOW IT WORKS
Talk. Draft. Check.
Three steps. No new form to learn.
Your report.
Set up with you.
Bring the form you use today. Our AI team configures its questions, fields and the evidence each answer needs.
Say it on site.
It lands in the draft.
Phone, mic or AR glasses. Your crew describes the job as they capture it. Ten-4 fills the draft and links every finding to its photo or note.
Your crew checks.
Then it ships.
Ten-4 proposes next steps and flags what’s unconfirmed. A person reviews before anything reaches the office or the customer.
HEARD YOU. UNDERSTOOD. TEN-4.
Bring one report.
We'll take it from there.
20 minutes with our AI team. We set up your report. Your crew tries it on real jobs for 14 days.
Book a free assessmentFREE CALL. NO CARD. NO AUTO-CHARGE.